Draws, change orders, and subs, on the record.

Phases on the schedule, draws on the invoice, change orders the homeowner signed. The project lives in one place instead of your text thread.

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  • No credit card
  • No contracts
  • Unlimited users

In short

FieldFlow is field service management software for 1–5 person trades businesses: scheduling, estimates, invoices, payments, customers and the books in one app for the owner and the crew. It costs $19/month for the whole business, with unlimited users and every feature included, and starts with a 90-day free trial with no credit card. It runs in a web browser on a computer or a phone, at app.fieldflowusa.com; the phone app for iPhone and Android is coming to the App Store and Google Play. Below: how it handles renovations work, from the first call to the payment, and a day of it in the app.

FieldFlow facts, on one page

Sounds familiar?

  1. The kitchen is three weeks in and you're floating the cabinets.

    The deposit went to materials the day it landed, and the next draw is not invoiced yet.

  2. The homeowner added a pantry door and swapped the tile mid-job.

    Both were verbal. Now the final invoice is a negotiation.

  3. Your sub was supposed to be there at 8.

    He had the old date, from before the plumber slipped a day.

Built for the phase invoice, not the file cabinet.

Phases on the schedule, draws on the invoice, change orders on the record. The project lives in one place instead of your texts.

Payments

  • Deposit at the walkthrough

    The estimate is signed and the deposit invoice is ready. Text them its pay link from your phone. $4,200 lands before you order the first box of tile.

  • Text-to-pay at rough-in

    Text the link from your phone when the shower surround is done. The homeowner pays from the couch and your phone buzzes when it lands. No awkward talk about what is due.

  • Checks at the kitchen table

    Some customers still write checks. Log it against the invoice in the app and the project balance stays right.

Invoicing & estimates

  • Room-by-room estimates

    Build the bath estimate at the walkthrough from saved items: demo, rough-in, tile, vanity, fixtures. They sign on your phone before you are back in the truck.

  • Invoice by stage

    Signing the estimate creates the 30% deposit invoice on its own. Send another at rough-in and the last at completion, with the balance tracked the whole way.

  • Change orders on the record

    Laminate to quartz halfway through? Put the difference on its own estimate and email the link so they sign it. One tap turns it into the invoice.

Also in FieldFlow

Team management

Subs and crew see their own days and scope, tap Start and Complete, and you see the hours per project without asking.

  • Subs see their days only
  • Hours per person per project
  • Everyone on one account

Customer database

Property details, access notes, the change orders they approved, and the before-and-after photos, on one project record.

  • The upstairs job, next year
  • Lockbox codes and HOA rules
  • Demo day to final reveal

Accounting

Job costing per project: every material receipt photographed, every hour tracked, profit per job before it closes.

  • Profit, not just revenue
  • Receipts from the tile shop
  • One file for your accountant

Schedule & dispatch

Multi-day phases with each sub on his days, and a drag-and-drop move when the tile comes in late.

  • Three weeks on one calendar
  • Subs get an email
  • Vanity backordered? Drag it.
See all features

A day with FieldFlow as a renovation contractor

Two remodels running, a sub to line up, and a bath to quote, handled from the truck between them.

  1. Coffee and the week.

    Open the schedule and check the week. The Henderson kitchen demo starts today, the Oak Street bath wraps Thursday, and your electrician is on for Wednesday. Everyone's day is already on their phone.

  2. Master bath walkthrough.

    A homeowner wants the master bath gutted. Build the estimate from saved items while you walk it: demo, rough-in, tile, vanity, fixtures. They sign on your screen, the signature creates the 30% deposit invoice, and you text them its pay link. $4,200 before you leave the driveway.

  3. Demo day at the Hendersons'.

    Your crew is pulling cabinets. Snap a photo of the plumbing behind the wall and attach it to the job so the plumber sees it before rough-in tomorrow.

  4. Laminate to quartz.

    Mrs. Henderson calls. Put the $2,400 difference for quartz on its own estimate and email her the link to sign. It becomes an invoice in one tap, no new spreadsheet.

  5. Rough-in done on Oak Street.

    The shower surround is finished, so text the 40% rough-in invoice from your phone. $3,600 comes in from the homeowner's phone and yours buzzes when it lands.

  6. Line up tomorrow's subs.

    Drag the electrician's rough-in to Wednesday morning and assign the plumber to Tuesday afternoon. Each gets an email with the address and your notes. No group thread to babysit.

  7. Two projects on schedule.

    $7,800 collected today between the deposit and the rough-in invoice. Hours are logged, the subs know where they are going, and you close the app.

Everything included

The tile guy, the plumber, and your own crew on one $19 a month, not a seat each.

Price
$19/month
Users
Unlimited
Free trial
90days
Start your 90-day free trial

No credit card required

Change orders signed before the next invoice.

$19/month for the whole crew. Every feature included. No contracts, no card to start.

Start your 90-day free trial

Still on QuickBooks and a whiteboard? See how they fit