The deposit is in before the first post is set.
Walk the line, build the estimate from your saved materials by the linear foot, get it signed on your phone and have the deposit paid before the lumber is ordered. Then put the crew on the schedule.
- No credit card
- No contracts
- Unlimited users
In short
FieldFlow is field service management software for 1–5 person trades businesses: scheduling, estimates, invoices, payments, customers and the books in one app for the owner and the crew. It costs $19/month for the whole business, with unlimited users and every feature included, and starts with a 90-day free trial with no credit card. It runs in a web browser on a computer or a phone, at app.fieldflowusa.com; the phone app for iPhone and Android is coming to the App Store and Google Play. Below: how it handles fencing work, from the first call to the payment, and a day of it in the app.
FieldFlow facts, on one pageSounds familiar?
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You priced 180 feet on the drive over.
Then you counted the gates, the corner posts and the slope, and it was not the same job.
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The lumber order is the biggest check you write.
The deposit should land before it does.
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The property line, the utility locate and the gate code.
They are in three places, and the crew finds out at the gate.
Built for the post hole, not the front desk.
Jobs priced by the linear foot, material that is ordered against a signature, and a crew that digs for a few days. The estimate, the deposit and the schedule are shaped around that.
Invoicing & estimates
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Saved items by the foot
Save the fence by the linear foot, corner posts, gates, post removal and haul-off with their prices. Set the quantities in the yard and the estimate is built.
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A deposit when they sign
The customer signs on your phone, and signing creates the deposit invoice. The signed page offers Pay deposit, so the lumber is covered before you order it.
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Extra gate, own estimate
The customer wants a second gate. Write it as its own estimate, signed separately, and convert it to an invoice when it is hung.
Payments
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Bank transfer on the long runs
On a fence that costs thousands, the card fee is 3.2% plus 30 cents. Offer the bank transfer at 1.1% or less and keep the difference.
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The balance at the walkthrough
Walk the line with the owner, text the pay link from your phone, and she pays before you leave the yard. The invoice marks itself paid.
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Checks, logged
Many homeowners write a check for the balance. Log it against the invoice at the gate so the balance reads right.
Also in FieldFlow
Schedule & dispatch
Post day, panel day, gate day: drag them when the rain comes and the crew sees the new dates.
- Post day, panel day, gate day
- Estimates and repairs on one calendar
- Crews get the job
Team management
Crews see their jobs and notes and log hours per person. The summer help adds no seat fee.
- Crews see jobs, not prices
- Hours across a three-day job
- The summer crew costs no seat
Customer database
Material, height, post spacing, the utility locate and the photos of the old line, on the customer.
- The line, on the job
- Specs on the profile
- Site notes the crew can read
Accounting
Posts, panels, concrete, a rented auger: every receipt filed, and the P&L stays current.
- Lumber receipts, filed
- What the fence cleared
- QuickBooks from the web
A day with FieldFlow as a fence installer
An estimate, day two of an install and a gate repair, with the next deposit paid before lunch.
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Day two of the cedar run.
The schedule has the post setting finished and panels today, an estimate at noon and a gate repair at 3. The crew sees the same job on their phones, with the address and the customer notes.
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Panels going up.
Timers are running on two phones. The notes say the dog uses the side gate and the utility flags are by the meter. Nobody phones you to ask.
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A new 160-foot run.
Walk the line, photograph it, and build the estimate from your saved items: fence by the foot, corner posts, one gate, post removal. He signs on your phone and signing creates the deposit invoice.
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The deposit, before you order.
Text him the deposit link from your phone. He pays from the driveway, and the lumber order goes out with the money in hand.
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A sagging gate.
Her profile shows the cedar, the height and the hardware you used. Rehang it, build the service call invoice from saved items and send the pay link.
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The lumber yard.
Photograph the receipt at the counter, filed under Materials & Supplies. The dashboard has the week's collected total beside what it has cost.
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Day two, done.
The crew marks the day complete and stops their timers. Tomorrow's gate day is on both phones, and you made no calls to put it there.
Questions fencing owners ask.
Can I take a deposit before I order the lumber?
Can I price by the linear foot?
Where do I put the gate code and the utility notes?
Can I schedule a three-day install?
What does it cost for a crew?
Also built for Landscaping, Construction and Renovations.
Everything included
The crew lead, the summer help and the sub who hangs the gates, on one $19/month.
- Price
- $19/month
- Users
- Unlimited
- Free trial
- 90days
No credit card required
The deposit first. Then the posts.
$19/month for the whole crew. Every feature included. No contracts, no card to start.
Still on QuickBooks and a whiteboard? See how they fit