QuickBooks keeps the books. FieldFlow runs the day.

QuickBooks is an accounting tool built around the books. FieldFlow runs the schedule, the estimate, the invoice, and the payment, and tracks expenses and the P&L too. Here is where each fits for a 1–5 person shop.

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  • No contracts
  • Unlimited users

In short

FieldFlow is field service management software for 1–5 person trades businesses: scheduling, estimates, invoices, payments, customers and the books in one app for the owner and the crew. It costs $19/month for the whole business, with unlimited users and every feature included, and starts with a 90-day free trial with no credit card. It runs in a web browser on a computer or a phone, at app.fieldflowusa.com; the phone app for iPhone and Android is coming to the App Store and Google Play. QuickBooks Online is accounting software, not field service software: FieldFlow runs the schedule, the estimates, the invoices and the payments, and can push invoices and payments into QuickBooks Online.

Updated ; vendor prices checked October 17, 2026.

FieldFlow facts, on one page

Side by side

  • Monthly price

    FieldFlow: $19

    Simple Start $38

    + Jobber $67+

  • Appointment scheduling

    FieldFlow: Included

    Simple Start Essentials and up ($85/mo)

    + Jobber Included

  • Estimates with e-signature

    FieldFlow: Included

    Simple Start Estimates (signature not stated)

    + Jobber Included

  • Expense tracking & receipts

    FieldFlow: Included

    Simple Start Included

    + Jobber QuickBooks only

  • Mileage tracking

    FieldFlow: Included

    Simple Start Included

    + Jobber QuickBooks only

  • Crew time tracking

    FieldFlow: Included

    Simple Start QuickBooks Time add-on

    + Jobber Jobber Connect ($99/mo)

  • Users included

    FieldFlow: Unlimited

    Simple Start 1

    + Jobber 1

  • AI assistant

    FieldFlow: Flow (books jobs, drafts invoices)

    Simple Start Intuit Intelligence

    + Jobber Jobber AI Chat and AI Voice

QuickBooks Online and Jobber list prices as of October 17, 2026 (Jobber billed annually), from QuickBooks and Jobber's pricing pages. They change often; check before you decide.

Your QuickBooks bill, next to $19.

Set the size of your crew. The plate prices it on QuickBooks Online's published rates and on FieldFlow's one plan.

Your bill
$85/mo
QuickBooks Essentials · up to 3
FieldFlow
$19/mo
One plan · 3 people, same price

You keep $792 a year.

People on your crew

3
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Lowest advertised rate, billed annually, shown monthly. October 17, 2026. Software only; add your day-to-day below.

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Assumptions

Assumes 0% more revenue from same-day invoicing

0%

An invoice sent from the driveway gets paid sooner and is never forgotten in the truck. It starts at 0% because we have not measured it; set it to what you believe.

Assumes 0% less admin time

0%

Scheduling, invoicing, and reminders happen in one place instead of by hand at night. It starts at 0% because we have not measured it; set it to what you believe.

Time saved per week at 0%
0 hours
Hours saved per year
0 hours
Extra revenue at 0% from same-day invoicing
$0

Estimated first-year impact

Sourced software savings
$792
Assumed revenue at 0%
$0
Together
$792

Time and revenue are estimates from the assumptions above, not typical results. Your savings may vary.

What QuickBooks does better.

Bookkeeping and financial reporting, automated bank feeds, AI-powered reconciliation from the Plus plan, automatic sales tax, inventory tracking from Plus, and a separate Payroll product. If you have W-2 employees, carry inventory, or your accountant wants a general ledger, QuickBooks is the right home for that, and FieldFlow pushes your invoices and payments into it from the web app in one click.

What FieldFlow does better.

Everything that happens before the money reaches the books. The schedule and who is on it, estimates the customer signs on your phone, invoices sent with a pay link (email, or a text from your own phone), and the expense, receipt, and mileage logging a Schedule C filer actually needs. Plus Flow, which books the job and drafts the invoice for you.

Keeping both? They talk.

Connect QuickBooks from FieldFlow settings and import your customer list in a couple of clicks. Duplicates are flagged, nothing is retyped.

When an invoice is issued, push it to QuickBooks along with its customer and any payments. It's a one-way, on-demand push, so nothing changes in QuickBooks unless you tell it to.

Expenses stay in FieldFlow. Export the P&L as CSV or PDF, every line mapped to its Schedule C category, and hand it to your accountant.

Who should choose what.

FieldFlow alone if:

You file Schedule C, you pay helpers as contractors, and what you need is expenses, mileage, and a clean P&L for your accountant. Bring your customers over from a spreadsheet or your phone contacts; FieldFlow flags the duplicates.

FieldFlow + QuickBooks if:

You run W-2 payroll, carry inventory, or your accountant wants a general ledger. Run the day in FieldFlow and push invoices and payments to QuickBooks when the books need them.

FieldFlow launched in 2026, so there are no customer names to show yet. The 90-day trial with no card is how you judge it: run FieldFlow beside QuickBooks, on your own jobs, and decide what stays once you have seen both.

Run the day in FieldFlow. Keep QuickBooks for the books.

Import your customers in a couple of clicks. Push invoices and payments over when the books need them.

  • $19/month
  • Unlimited users
  • Everything included
  • No contracts
Start your 90-day free trial