Tune-up season without the 6 AM phone calls.
Every call on one calendar, the capacitor on the invoice before you leave the attic, and the payment by text before the next stop. Your techs are on it for the same $19.
- No credit card
- No contracts
- Unlimited users
Sounds familiar?
It's 95 degrees and the phone will not stop.
Twelve no-cool calls, and the schedule is on a whiteboard in the shop.
Your tech replaced the capacitor and forgot to collect.
That $240 is now a callback you have to make.
The homeowner asks what you did last spring.
The furnace model and the filter size are in someone's head, and he's off today.
Built for two trucks, not two hundred.
Tune-up season, capacitor swaps, and the tech who forgets to collect. FieldFlow covers the whole day without a per-tech price.
Schedule & dispatch
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Day, week, or month view
Tap the 9:00 slot and the no-cool call is on the calendar. Drag it when the part won't come until Thursday. The crew's day updates on their phones.
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Maintenance agreements that come back
Set a spring AC check and a fall furnace inspection once, as seasonal jobs. They return to the calendar on their own with the unit and filter size in the notes.
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The installer gets the job
Assign the system install and your installer has the address, the equipment notes, and the homeowner's number before he loads the truck. If it's a sub, he gets a text the moment you assign it.
Invoicing & estimates
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Saved items, real invoices
Capacitor, contactor, refrigerant by the pound: tap them in your saved items and the invoice is built in the driveway, logo and all. Send it by text before you're back in the truck.
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One tap, estimate to invoice
The homeowner signs the new system estimate on your phone. One tap turns it into the invoice, and the signed PDF is already in both inboxes.
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Follow-ups on a schedule
Past due at 3, 7, 14, and 30 days, the reminder goes out by text or email without you, and an estimate that went quiet gets a nudge too. The $8,500 system install does not get forgotten because July got busy.
Also in FieldFlow
Team management
Two techs, one owner, one price. Each tech sees his own calls, taps Start and Complete, and payroll comes off the hours.
- Techs see jobs, not margins
- Hours per tech per job
- The summer helper is free
Payments
Text the payment link before you are down the driveway. Card, ACH at a lower rate, or a check you log on the spot.
- Text-to-pay from the attic
- ACH for the big installs
- Cash, check, Zelle, logged
Customer database
Furnace model, filter size, the capacitor you swapped last spring, every visit on one profile the next tech can read.
- Every visit, one profile
- Model, SEER, filter size
- Photos on the job
Accounting
Refrigerant, the compressor, the supply house run: receipts photographed at the counter, on the P&L that day.
- Profit as it happens
- Receipts from the counter
- Tax time in one export
A day with FieldFlow as a hvac tech
Two maintenance agreements, a no-cool call, and an $8,500 install, invoiced before you get home.
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Keys, coffee, the day.
Open the app on the way to the truck. Five jobs are on the sheet with addresses and the notes from last fall's furnace check. Ask Flow who still owes you from last week and it reads the names back.
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Spring tune-up.
The profile has the unit model and the filter size, so the right filter is already in the truck. Swap it, clean the coils, mark the visit complete. Thirty minutes, and the fall visit is already on the calendar.
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No-cool call.
Her AC quit overnight. The equipment history on your phone says 12-year-old Carrier, capacitor replaced two years ago, so you check the contactor first. Swap it, build the invoice from saved items, text the link. $285 paid before you're off the porch.
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Lunch and the receipt.
Snap the morning's supply house receipt from the truck, $160 in refrigerant and a contactor, filed under Materials. The dashboard shows $2,800 collected this week and what it cost to earn it.
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The system install.
Your installer has been on site since eight. He saw the address, the scope, and the equipment specs on his phone last night. Tap the estimate the homeowner signed last week and it's the invoice; add the permit line and send it. $8,500 invoiced before the ductwork is connected.
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Tech finishes his route.
He marks his last maintenance visit complete and stops his timer. A compressor call comes in across town, near where he is, so you assign it to him with one tap. Unit info and the customer's notes go with it.
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Done, and it's still light out.
Five jobs, $4,600 collected, Stripe sending it to your bank. Two agreements checked off for the season. Tomorrow is already on the crew's phones, and your evening is yours.
Everything included
Every tech on your trucks, on one $19/month.
- Price
- $19/month
- Users
- Unlimited
- Free trial
- 90days
No credit card required
Paid for the no-cool call on the porch.
$19/month for the whole crew. Every feature included. No contracts, no card to start.
Start your 90-day free trial